University Pandemic Protocols

Fall 2020

Trigger Level 1: More than 30 Confirmed COVID-19 Cases (Faculty, Staff, or Students), within a Rolling Two-Week Period, among Those with Campus Access or 100 cases on Campus per New York State Guidance

  • Mandatory quarantine-in-place
  • Isolation of individuals who test COVID-19 positive, and quarantining those who have been in close contact with someone who tests positive
  • Minimum two-week suspension of in-person instruction; pivot to remote instruction
  • Continued mandatory testing of all on-campus students, faculty, and staff
  • No campus gatherings or events
  • Designation of Respiratory Clinic at Academy Hall
  • Resume Return to Campus-Based Operations protocols and procedures, once spread is under control

Trigger Level 2: Confirmed Cases Exceed Our Ability to Isolate and Quarantine Students or Indications of Significant Community Spread

Campus Operations

  • President declares an Institute State of Emergency
  • Full activation of the following:
    • The Comprehensive Emergency Management Plan (CEMP)
    • The Enhanced Executive Command Center
    • The Emergency Operations Group (EOG)
  • All portfolio business continuity plans take effect
  • Shutdown of the campus, except for critical operations
  • Identification of essential staff for critical operations, e.g.,
    • Testing Facilities and Capabilities
    • Communications
    • Special Equipment Operations
    • Live Entities
    • Housing and Dining
    • Student Health Center
    • Payroll
  • Continued mandatory testing of students and anyone with campus access
  • Designation of Respiratory Clinic at Academy Hall
  • Adequate stock of critical supplies will be identified and maintained (one-month supply)
  • Follow the guidance of the CDC, NYS Health Department, and Rensselaer County Health Department

 

Instruction

  • Cancellation of all in-person instruction; pivot to remote instruction for the balance of the semester
  • Academic calendar adjusted by adding a week of semester break to accommodate student travel
  • Remote instruction time increased to make up for lost week
  • Class schedule for remote students will also be adjusted to align with new calendar

 

Student Housing

  • Students in on-campus housing to vacate within 72 hours
  • All students must be tested and cleared before leaving campus
  • Students in isolation/quarantine housing remain until cleared for travel home
  • Students with demonstrated inability to return home relocated to designated campus housing
  • Meals for students remaining in campus housing will be provided and delivered by Rensselaer Dining Services using Transact, the Institute’s contactless Ordering Application. 

Spring 2020

Definitions
Novel “New” Coronavirus:

  • Virus name: SARS-CoV-2
  • Disease caused by the virus is “coronavirus disease 2019” or “COVID-19”

Trigger Level 1: Confirmed COVID-19 Case Within 25-Mile Radius of the Rensselaer Campus(es)

Enact Social Distancing

  • Cancellation of all public events
  • Internal seminars with external speakers considered on a case-by-case basis, with input from occupational physician and/or Student Health Center
  • Rensselaer community members requested not to attend large external events in the local area
  • Protocol will remain in place until rescinded by the Institute
  • All in-person classroom instruction is suspended, and is moving to online and other learning options until the end of spring semester 2020

Trigger Level 2: Confirmed Case within the Rensselaer Community; Community-Spread Case Proximate to the Rensselaer Campus; Cluster Case in Troy (regardless of origin)

  • Rensselaer President declares an Institute State of Emergency and activates the following:
    • The Comprehensive Emergency Management Plan (CEMP)
    • The Executive Command Center
    • The Emergency Operations Group (EOG)
  • Cancellation of all in-person instruction for 1 month or more
  • Shutdown of the campus, except for critical operations
  • Identification of essential staff for critical operations, e.g.,
    • Communications
    • Special Equipment Operations
    • Live Entities (animals)
    • Housing and Dining
    • Student Health Center
    • Payroll
  • Portfolio business continuity plans take effect
  • Designation of an Auxiliary Clinic at Academy Hall
  • Plans to move people quickly; housing contingencies
  • All portfolios have a business continuity plan
  • University-wide templates for communication are drafted− Portfolio-level communication templates that are consistent with university-wide messaging in place for rapid roll-out
  • In all cases, Rensselaer will follow the guidance of the CDC, NYS Health Department, and the Rensselaer County Health Department
  • In all cases, adequate stock of critical supplies will be identified and maintained (one-month supply)

 

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