Travel and Moving In

Fall 2021 Semester

First-year students: Wednesday, August 25 and Thursday, August 26

Sophomore students: Friday, August 27

Junior and senior students residing on campus: Saturday, August 28  

Students registered to live in Rensselaer residence halls should have received detailed information, via your Rensselaer email address, regarding your assigned arrival time, COVID-19 testing appointment, move-in logistics, and health and safety policies and protocols. If you did not receive an email, email reslife@rpi.edu.

 

If you have any questions or concerns, email reslife@rpi.edu. 

If you feel sick or have COVID-19 symptoms, you should immediately consult your primary care physician and ask if you should receive a COVID-19 test from a local medical provider. If you experience any of the situations listed, you should immediately call the Rensselaer Student Health Center at (518) 276-6287. Do not travel to campus until you receive further instructions from the Student Health Center. 

You will need to arrive at the East Campus Athletic Village (ECAV) at your appointed date and time. Click for directions to ECAV. Wearing a fabric or paper mask and observing social distancing protocols, you will be directed to the testing area and will receive a COVID-19 test. Family members and guests traveling with the student cannot enter the testing area or receive a COVID-19 test. During the testing process, you will receive an antigen and PCR test administered via an anterior nasal swab. You cannot move in until you receive your antigen results, which will be provided approximately 30 minutes after the test is administered. You will need to wait in ECAV, socially distanced, until your results are complete. Students who test negative (see testing FAQs for positive results) will be directed to the next station to receive their room key, Rensselaer ID (if applicable), PPE, and directions to their residence hall. Students, along with their family members and guests, will proceed to the appointed residence hall. Only one person is permitted to help move personal belongings into the residence hall.   

We will require all on-campus residents to complete a brief self-quarantine in your residence hall until your PCR test results are available. This quarantine period is required regardless of the location you are arriving from. Students who test positive for COVID-19 will be immediately required to move into separate isolation housing. All residential students in quarantine and isolation housing will be provided meals each day. 

 

You are expected to arrive on the date and time that you were assigned. If you do come to Troy, New York early, please do not arrive at the COVID-19 testing site prior to your appointment. 

If you arrive after your designated testing/move-in time and it is before 5:00 p.m., proceed to the testing area. If testing is available, we will attempt to test you that day. If you arrive after  5:00 p.m., we will not be able to provide a COVID-19 test. For that evening, you will either need to find off-campus accommodations (e.g., hotel) or receive temporary housing on campus. For temporary housing, please go to the Public Safety building. Directions to the Public Safety building can be found here. If you experience a travel delay that prevents you from traveling to Rensselaer for your testing/move-in time, email reslife@rpi.edu immediately to reschedule. If after hours or in case of emergency, please call Public Safety at (518) 276-6611. 

No. You will not receive your room key until after you complete your COVID-19 test. As a reminder, only one person is permitted to help unload your personal belongings. 

After completing your COVID-19 test and receiving negative results, you will be directed to the location where you will receive your key, Rensselaer ID, and directions to your residence hall.

Due to testing capacity and other variables, we do not foresee many volunteers assisting this year. Volunteers will only be available for first-year students during the following dates/times and for the following buildings:

Wednesday, August 25, 2021

  • 1:00 p.m.-5:00 p.m.
  • Bray, Cary, Davison, and BARH

Thursday, August 26, 2021

  • 8:00 a.m.-12:00 p.m. (noon)
  • Crockett, Hall, Sharp, and BARH

Thursday, August 26, 2021

  • 12:00 p.m. (noon)-4:00 p.m.
  • Barton, Warren, and Nason

We cannot guarantee that volunteers will be present to assist you with move in. Please be prepared to unload and move your own items. All volunteers will be following all COVID-19 guidelines. 

No. Consider purchasing or renting this apparatus to assist you with your move. Barton, Blitman, City Station South, City Station West, and Polytechnic are the only halls that have elevators. 

You are only allowed one family member or guest to assist with moving personal items into your designated residence hall. Additional family members and guests must remain in the vehicle during unloading, which is why we encourage students to travel with no more than one person. You, and the other person assisting with moving items into the residence hall, must wear a mask at all times while inside the residence hall and must strive to remain at least six feet away from others. 

No. The purpose of only allowing one individual, beyond the student, into the hall is to lessen the chances of COVID-19 spreading from infected individuals to other students and guests. Allowing more family members and guests into the halls will increase this risk. 

Spring 2021 Semester

As we work to keep the Rensselaer campus community safe, we strongly suggest limiting travel to necessities. If you must travel for exigent circumstances, we have a process in place to incorporate you into our return-to-campus protocol, which may require you to quarantine for 14 days upon your return, depending on your destination.

For details on traveling into New York State, visit New York State’s COVID-19 Travel Advisory.

Rensselaer only provides keys and access to the residence halls for students who have been tested by the Institute’s Student Health Center. As such, Rensselaer does not provide housing accommodations for students, family members, or guests arriving before their testing/move-in date.

Below is a list of hotels located in Troy near the Rensselaer campus:

Hilton Garden Inn Troy
(518) 272-1700

Best Western Plus Franklin Square Inn Troy/Albany
(518) 274-8800

Courtyard by Marriott Albany Troy/Waterfront
(518) 240-1000

 

*Rensselaer does not endorse any of these hotels, nor does the Institute receive any compensation from students or families booking a room.

Students were sent their housing assignment the first week of January. This will be followed by check-in, testing, and move-in information. Arrival ambassadors will also be in touch with each residential student to assist them with their transition back to campus. If you have any questions about housing, please call Student Living and Learning at (518) 276-6284 or email reslife@rpi.edu.

Students participating in classes and other on-campus activities will return to campus between Jan. 22 and Jan. 24. This timing is particularly important for those living in the Residential Commons who will be given specific arrival dates and times. Each student will be contacted by their arrival ambassador prior to moving in to assist with their transition to campus.

Please see the Nov. 3, 2020 memo from the New York State Department of Health for guidance on quarantine restrictions on travelers arriving in New York state, following out-of-state travel.

Tracing forms are still required and have been since June 2020. All students (and family members) arriving via the airport will have to fill out the New York State Traveler Health Form.

Fall 2020 Semester

Yes. Students are strongly encouraged to travel with no more than one person. Students and their family member or guest traveling from states on New York’s quarantine list must complete a Traveler Health Form. Per New York’s travel advisory website, “As part of the enforcement operation, enforcement teams will be stationed at airports statewide to meet arriving aircrafts at gates and greet disembarking passengers to request proof of completion of the State Department of Health traveler form, which is being distributed to passengers by airlines prior to and upon boarding or disembarking flights to New York state. Travelers coming to New York from designated states through other means of transport, including trains and cars, must fill out the form online.” The form requires individuals to note the address of their final destination. Residence hall students should write “1999 Burdett Ave, Troy, NY, 12180.” Off-campus students should use their off-campus address. Families and other guests not booking a hotel in New York should denote the same address. Families and other guests booking a hotel in New York should submit the hotel’s address.

No. All Rensselaer students, who will have physical access to campus this fall, residing on and off campus, must self-quarantine for 14 days in their local residence hall or apartment upon arrival, regardless of the location they are arriving from. Students who live locally, even if they have not traveled during the summer, must also self-quarantine for 14 days prior to coming on campus.

Yes. All Rensselaer students, who will have physical access to campus this fall, residing on and off campus, must self-quarantine for 14 days in their local residence hall or apartment upon arrival, regardless of the location they are arriving from. This quarantine is not nullified or shortened by a negative test result. Students will quarantine in their residence hall room for two weeks. Food will be delivered and students will attend classes virtually until their quarantine is complete.

All on campus Rensselaer students are required to self-quarantine for 14 days. The pandemic continues to spread and as of August 4, 2020, the Centers for Disease Control and Prevention reported 4,649,102 total cases in the U.S., and 154,471 COVID-related deaths. We are committed to providing an in-person, campus-based experience for our students, as long as it is safe to do so. For the well-being of our campus community and to help prevent the spread of the virus on campus, all on-campus students will be required to quarantine for 14 days once they have moved into their housing.

During move-in, August 22-24, a strict quarantine requirement will be in effect. This means that students are to remain in their room without physically socializing. On August 25, the Office of Student Living and Learning will communicate expectations for the remaining quarantine period, which runs through September 8. Information outlining quarantine expectations was sent to students on August 14 and August 18. If students did not receive the information, they can contact reslife@rpi.edu.

All students are expected to arrive on time for their scheduled check-in. Students who need to reschedule should contact reslife@rpi.edu as soon as possible. In the event of a late arrival, the student will still be required to complete a 14-day quarantine. During this time, they will be able to conduct their studies remotely. If a student is signed up for a course with lab content, arriving late may result in a missed opportunity to participate in hands-on lab work. However, the equivalent remote version will still be available for them to observe and use to complete related reports.

Per New York state’s Guidance for Travel, “The requirements of the travel advisory do not apply to any individual passing through designated states for a limited duration (i.e., less than 24 hours) through the course of travel. Examples of such brief passage include but are not limited to stopping at rest stops for vehicles, buses, and/or trains; or layovers for air travel, bus travel, or train travel.”

Those traveling through one of New York’s airports, train stations, or bus stations may be subject to additional health and safety measures. Travelers arriving at a New York state airport may encounter enforcement teams who are collecting Health Traveler Forms. For those entering New York via car, there are no measures to screen for individuals traveling from states that are on New York’s quarantine list. More information may be found on New York’s Quarantine Restrictions FAQ document.

No. We encourage students to consider ride-hailing providers such as Uber and Lyft. Both services require drivers to utilize masks.

Rensselaer can only provide keys and access to the residence halls for students who have been tested by the Institute’s Student Health Center. As such, Rensselaer does not provide housing accommodations for students, family members, or guests arriving before their testing/move-in date. Below is a list of hotels* located in Troy near the Rensselaer campus.

*Rensselaer does not endorse any of these hotels, nor does the Institute receive any compensation from students or families booking a room.

A number of Troy restaurants are open and offer delivery (for those traveling from states on New York’s quarantine list), take-out, and dine-in options. Consult hotel staff for suggestions and recommendations.

At your appointed time, you will need to check-in at the Rensselaer Houston Field House* for your COVID-19 test. Do NOT drive to your residence hall. You will receive further instructions after you take your COVID-19 test regarding how to retrieve your key and navigate to your assigned room. If you are arriving via taxi, Uber, or Lyft, there will be signs directing the driver to a drop-off location.

*Houston Field House is a searchable location on Google Maps, “Houston Field House, Peoples Avenue, Troy, NY.” You can also search 1900 Peoples Ave, Troy, NY 12180. Please note that directions from Google Maps or other navigation applications/devices may produce different routes. Please review the directions below with directions from other sources.

From the North:
Take I-87, the Adirondack Northway, South to Exit 7 East. Get on Route 7 headed Eastbound. Continue on Route 7 for approximately 4 miles and take the exit for Downtown Troy. You will be on 6th Avenue. At the second traffic light, make a left turn onto Federal Street. Stay in the left lane and at the fork in the road, veer left onto Peoples Avenue and continue up the hill. Continue straight through three traffic lights. After the third light, veer right as you climb the hill in front of the Houston Field House. From there you will be directed to either a parking lot for personal vehicles or a drop-off area for students arriving via taxi, Uber, or Lyft.

From the South (I-87), East, and West (I-90):
Take I-787 North to exit 8, 23rd Street, Watervliet, and Green Island. At the light, take a right onto Albany Avenue. Continue on Albany Avenue and take a right onto the Green Island Bridge. You will enter Troy on Federal Street. Remain in the left lane of Federal Street and continue left at the fork in the road onto Peoples Avenue. Continue on Peoples Avenue toward the Houston Field House. Veer right as you climb the hill in front of the Houston Field House. From there you will be directed to either a parking lot for personal vehicles or a drop-off area for students arriving via taxi, Uber, or Lyft.

Yes. Rensselaer does not limit the number of cars, trailers, or other vehicles for move-in; however, we strongly encourage students to pack light this year. Your family can always mail additional items later.

After completing your COVID-19 test, you will be directed to the location where you will receive your key, Rensselaer ID, and directions to your residence hall.

Yes. The student meal plan will be active upon your arrival but is only available for students. During the initial 14-day quarantine period, dining services will deliver meals each day to each student’s room or residence hall. 

No. To ensure social distancing and to limit the number of non-students in the hall at any one time, only one person will be allowed to accompany the student on the initial move-in. If that individual leaves to purchase items, they cannot re-enter the hall. Students will have to bring the items in themselves.

Review, one last time, all New York state travel advisory information. Remember to bring and wear a mask. Per Executive Order 202.14, “Any person who is over age 2 and able to medically tolerate a face-covering shall be required to cover their nose and mouth with a mask or face-covering when in a public place and unable to maintain, or when not maintaining, social distance.”

For students, you will need to provide your Rensselaer RIN at check-in for your COVID-19 test. Please either memorize your RIN or have it accessible. Please ensure your phone is charged before entering the testing tent. You will receive your test results via text message or phone call. If you do not have a cell phone, the Health Center staff will utilize a different process to inform you of your test results.

Students will receive a one-month PPE package at the testing/check-in site on move-in day. The package will consist of 20 disposable masks (five per week for four weeks), and two cloth masks. Disposable masks are to be used during instructional periods in the classroom.

Students should be prepared with bed linens and any other necessary items.

We encourage students to bring everything they need with them when they move into their residence hall. Once students move in, quarantine will begin, and they will not be able to leave except for emergency situations.

If students on the p.m. schedule do not want to utilize the secure space, they are welcome to wait and bring their items to campus when they have been approved to move in.

The room will be disinfected, and we will follow protocols to allot the appropriate time prior to another student moving in.

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